Description
Become part of a dynamic organization at the Poorvu Center for Teaching and Learning!
The Senior Administrative Assistant will support multiple teams and staff members. The Poorvu Center is a fast-paced and lively environment, and we’ll need you to coordinate a variety of activities with limited supervision. The successful candidate will be a self-motivated, professionally grounded, provlem-solving team player who will take the initiative to actively find results and carry out solutions that align with our community values.
We need the right candidate to have proven event coordination skills, ability to prioritize with competing deadlines, and ability to exercise independent judgment.
- Responsibilities include but are not limited to
- Manage calendars andn synchronize schedules
- WorkDay financials including inter-departmental billing/journal staging area (JSAs)
- Professional services consultant agreements (PSCAs)
- Expense management and invoices
- Serve as the primary contact for invited speakers
- Order supplies and maintain inventory
- Determine and coordinate logistical needs for all events and meetings
- Develop and synchronize itineraries, catering and transportation as necessary
The Yale University Poorvu Center for Teaching and Learning culture is characterized by teamwork and respect. Together we are stronger than any one of us alone, and each individual brings valuable skills and experiences to advance our collective mission. We welcome individuals from all backgrounds and want everyone to feel that they belong in our organization and in our institution. We also recognize that these values require a long-term commitment to implement inclusive practices in our daily work.
Requirements
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Responsibilities
To succeed in this position, the successful candidate will bring passion and excitement for supporting students and instructors at Yale with a goal oriented, collaborative, and problem-solving mindset. You will be part of a dynamic community at the Poorvu Center, that embraces a flexible work environment that includes three days of on-campus work per week.
Skills & Abilities
- Demonstrated strong interpersonal, relational and customer service skills. Strong verbal and written communication skills. Writing sample requested at the time of interview.
- Proven organizational and high-level administrative skills. Exhibit past experience executing special events for high level staff, attention to detail and accuracy and the ability to follow through tasks to completion in a timely fashion, with little direction.
- Exhibit past experience with departmental billing/journal staging area, professional services consultant agreements; Familiarity with Workday expenses and ordering equipment; Scheduling with iCloud and Outlook calendaring.
- Proficiency with the Microsoft Word and Excel, as well as Google Forms. Ability to manage and update spreadsheet software. Ability and willingness to learn new technology, processes and systems.
- Demonstrated excellent attendance, punctuality and reliability, as attested by references